The Rivette QUESTars Adventure Race Series

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FINAL DETAILS for 27 & 28 April 2013

The Quest Team are looking forward to welcoming all participants to the Q2 The Quest Challenge adventure race in the Thames Valley this coming weekend.

Do read the following information carefully and in particular the Event Timings and Race Format sections which you may wish to print out and bring with you.

 


 

Team List

Do make a note of your team number and kayak slot times from the team list, which is attached to the top of this page.

If you have any team changes just let us know on the day at Registration.

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Event Timings

Please note: there are several groups using other parts of Youlbury Scout Activity Centre this weekend, including young children, so do watch out for them and keep your speed down whilst driving, running and cycling on site. If arriving before 2000 on Friday evening please be aware that the site could be very busy with parents dropping off children etc.

Friday 26 April

1800 Event Base and campsite opens; hot food and drink available. Please give us the time we need to set up by not arriving on site before 1800.

2000 - 2130 Registration open. Come to the Training Centre to register and collect your team pack.

If travelling on Friday evening do aim to arrive before 2130 if at all possible. If you arrive after 2130 follow signage to the car park and register on Saturday morning.

Saturday 27 April

If arriving on Saturday morning we recommend you aim to arrive before 0830.

0800 – 0845 Registration re-opens. Come to the Training Centre to register and collect your team pack.

0900 – 0920 Race Briefing

0950 – 1800 Masters Stage 1 & 2 (300-360 minutes plus 60 minute break) - mountain biking, trail running and kayaking

1000 – 1800 Novice Stage 1 & 2 (240-300 minutes plus 120 minute break) - mountain biking, trail running and kayaking

2000 – 2200 Stage 3 (60-120 minutes) - night orienteering (on foot)

Sunday 28 April

0830 – 1400 Stage 4 (180-240 minutes) - mountain biking & kayaking with an optional trail run

1430 Prize Giving

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Directions & Event Base

Please follow these directions and note there is no access to Youlbury through Wootton village.

This Q2 The Quest Challenge adventure race is based at Youlbury Scout Activity Centre, Boars Hill, Oxford, OX1 5HD. View on Google Maps

Once on site follow event signage and/or Quest marshals directions to the parking area.

There are two large toilet blocks close to the camping area and a third one at the other end of the site. All three toilet blocks also contain showers.

The Training Centre will be used for Registration, the Event Briefing, Download (after each stage), displaying the results (after each stage) and the Prize Giving. You are welcome to use this indoor space to rest and recover in between stages.

The Quest Kitchen team will be in The Den, serving a range of hot and cold, food and drink throughout the weekend. Again there is space in The Den for you to sit down and enjoy your meal so do make the most of these indoor facilities.

The location of all the above are marked on the site map. Download a copy here.

All Stages start and finish at the Event Base.

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Accommodation / Camping

CAMPING

Those wishing to camp can do so at the event base on both Friday and Saturday night. You will need to bring your own camping equipment i.e. tent, sleeping bag, sleeping mat etc. There will be caterers onsite throughout the weekend so you don’t need to bring cooking equipment unless you want to.

Vehicles are not allowed on the camping area so please come expecting to walk a short distance from your vehicle to the camping area with all your equipment.

Supporters / spectators are welcome to camp at the event base too. We have negotiated a special discounted rate with the venue of £6 per non participant per night which is payable at Registration.

BUNKHOUSE

Those that have pre-booked a bed in the bunkhouse should make their way to the Registration desk in the Training Centre to find out which building they are staying in. Remember you need to bring your own sleeping bag / bed linen and a duvet, pillows, towel etc.

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Event Catering

The Quest Kitchen team will be on site in The Den throughout the weekend, providing a range of hot meals and refreshments from 1800 on Friday evening onwards. Some of the sorts of things that you can expect at certain times are:

  • Pasta Bolognaise / Chilli with Rice / Hearty Pork Casserole / Vegetarian Options
  • Sticky Toffee Pudding with Sauce
  • Soup of the Day served with a Bread Roll
  • Sausage / Sausage & Egg / Bacon / Bacon & Egg baps
  • Porridge served with your choice of topping
  • A selection of freshly made Filled Rolls
  • Chocolate Bars, Flapjacks and Caramel Shortbread
  • Teas, Coffees, Cans of Soft Drink & Bottles of Water

Check the board on display on the day to see what is available and when, or have a word with the chef.

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Race Format

Do read this section carefully so that you come to the event fully prepared. Download a copy to print.

 

Multi Stage Format

  • Q2 is divided into a number of Stages. These are summarised in a table here.
  • Each Stage of Q2 will be slightly different. Stage Notes briefly describe the format of each Stage. Stage Notes for Stage 1 & 2 are collected when you start Stage 1 & 2 on Saturday morning. Stage Notes for subsequent stages are issued at the end of the previous Stage. This gives you time between Stages to review how the next Stage works and to plan accordingly.
  • An Event Briefing for all team members precedes Stage 1 at 0900 hours. Advice and assistance can be obtained from the Race Director before Stages 3 & 4. Please do ask if you have any queries.
  • Stage Notes include a list of Checkpoint Descriptions for that Stage and their value. These are printed on A5 waterproof paper.

Stage Maps

  • Maps for stage 1 & 2 are issued in advance at Registration. Stage Maps for all subsequent Stages are issued at the Start of each Stage.
  • Waterproof Stage Maps are pre-printed with Checkpoints for that Stage. Stages use digital extracts of either 1:25,000 or 1:50,000 Ordnance Survey maps. Familiarise yourselves with how public rights of way are shown on these maps and ensure you know which public rights of way you may and may not cycle on. Download a copy of the 1:50,000 map legend (~1Mb).
  • Each team has one Stage Map for each Stage. If you have pre purchased an extra set of maps: extra maps for Stage 1 & 2 will be in your team pack; extra maps for subsequent stages will be handed out to you at the Start providing you are in the correct start lane. If you require an extra set of maps and have not pre purchased them ask at Registration to see if any are available.
  • You must remain on public rights of way / other routes with public access at all times.
  • Out of bounds are marked by red hatched areas on Stage Maps. Areas not shown on the Stage Map are also out of bounds.
  • Only the Stage Maps provided may be used during Stages.

Checkpoints and Activity Points

  • Stages comprise optional Checkpoints (CPs) and sometimes an optional Activity Point (AP). CPs are unmanned and designated with EMIT controls. APs are manned by Quest.
  • Both CPs and APs can be visited in any order.
  • At each AP is an optional activity. You can earn points by completing the activity correctly.
  • If you do complete the activity correctly, record this with the Quest marshal on their EMIT control to earn the points detailed in the Stage Notes.
  • Some other EMIT controls may be found whilst on a Stage. If it doesn’t feature in your Stage Notes it is not part of that Stage so just ignore it.
  • Water will be available at the Transition Point(s) during each stage.

Kayaking

  • Each team has been allocated a kayak time slot for both Saturday and Sunday. Look at the team list to find out which kayak time slots you are in and make a note of it.
  • You may only kayak during your allocated kayak time slots.
  • You do not have to start kayaking at the start of your allocated time slot but you must be off the water before the end of your allocated time slot to avoid a 50 point penalty.
  • If you wish to use all your time on the water it’s a good idea to get to the kayak transition point in good time so that you can get yourself ready before your allocated time slot begins.
  • When you arrive at the kayak transition point put on a buoyancy aid that fits you and do it up before picking up a paddle and a kayak.
  • Record the time you get on the water with your EMIT card and again when you come off the water.

Scoring

  • At Registration you will be given your Team Pack for the whole event. Your Team Pack contains one team number and one EMIT scoring card. One member from each team should clearly display their team number on their front during each stage.
  • Retain your EMIT card throughout the event downloading its data at the end of each Stage in the Training Centre and returning it to Quest at the end of the final Stage. Do ensure you keep it secure. Cord will be provided to attach it to one team member.
  • The exact nature of the Start procedure and how to use the EMIT electronic scoring card will be explained fully at the Event Briefing. Below is a summary:
  • Start of Stage 1 & 2 and Stage 4 - All team members place bikes in the bike depot and then come to the start arch on foot to begin.
  • Start of Stage 3 - The team member clearly displaying their team number joins the start lanes ahead of the Stage Start together with their teams EMIT card; the other team members wait in the start enclosure (bike depot). Once the team member has punched the start control and collected their Stage Map(s) they join the rest of their team members in the start enclosure.
  • You will be penalised if you start late so do give yourself plenty of time to get in position.
  • Teams must stay together throughout each Stage - i.e. team members should not be more than 20 metres apart.
  • Teams must record their time at the Finish with their EMIT card once all team members have crossed the Finish line. Proceed directly to the Download station to download the information from your EMIT card and receive a print out of your split times.
  • Stage Scores will be published after each Stage.
  • Overall Scores will be published after the Event Prize Giving.
  • The Stage winner is the team with the highest number of points accumulated. Teams with the same number of points are ranked by their elapsed time.
  • Overall results are the accumulation of Stage scores and times.
  • The Race Director’s decision is final.
  • There are two categories of teams – Masters for more experienced adventure racers and Novices. There are three classes of teams (Ladies, Mens and Mixed) within each category.
  • Penalties are incurred if teams exceed the Stage Time. Masters lose up to 5 points, and Novices up to 2 points, for each minute (or part thereof) they go beyond the Stage Time.

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Kit & Course Conditions

You’ll need all your usual adventure racing kit including various changes of competition clothing plus a fully serviced bike. Do bring a lock for your bike to secure it.

You will also need a good head torch and some spare batteries for Stage 3.

The optional Trail Run (Stage 4) starts and finishes from a remote transition point which you cycle to. You may therefore wish to carry different footwear with you for this, so do bring a back pack big enough to fit a pair of running shoes in.

A map pen (one that will write on waterpoof paper) is useful to have and may be required by each team for some of the activities. These will be available for sale at registration if you need to purchase one.

The kayaking can be fairly exposed to the wind so do make sure you carry a warm top and windproofs with you. Paddles, bouyancy aids and kayaks are provided.

Some teams find it useful to put their kit in a large plastic kit box with lid that can be placed in transition areas to aid quick transitions between different disciplines, though this is not essential.

The Trail Running is predominantly off road (though there are some bits on pavements / minor roads) whilst the Mountain Biking is on a mixture of roads and off road cycle routes including bridleways.

The off road trails have dried out alot since the beginning of the year when the River Thames was in flood and much of the surrounding area was under water. The clay ground is already hard baked in many places, resulting in an unforgiving surface which is rough and uneven where its been cut up by vehicles, animals and/or people when it was so wet. In sheltered areas, where vegetation prevents the suns rays from reaching the ground, the trails are still very soft and slippery in places. These wet and ankle-deep muddy sections are short lived and are few and far between so generally the going is good (unless it rains of course and then it all changes).

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Hints & Tips

  • Do ensure all your team mates have read and acted upon this information
  • It's recommended that you print out and bring with you the Race Format and Stage Summary to refer to at the event
  • Give yourself enough time to get everything together that you’ll need well ahead of the weekend
  • Brush up on your navigation skills and know how public rights of way are depicted on both 1:25,000 and 1:50,000 OS maps - see the 1:50,000 map legend
  • A compass with a base plate may be useful
  • A map pen will also be useful. These can be purchased at Registration.
  • Stage Maps are pre-printed with the location of Checkpoints but familiarising yourself with 1:25,000 and 1:50,000 ordnance survey maps would be beneficial.
  • Do get to the Start in good time before each Stage as there are penalties for late starters
  • Don’t forget to pick up the Stage Notes for the next Stage at download. Do review these carefully
  • Do consult with the Quest team at the Front Desk if you need any advice or have any questions prior to the Start of each Stage

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