The Rivette QUESTars Adventure Race Series

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FINAL DETAILS for 6 & 7 October 2012

The Quest Team are looking forward to welcoming all participants to the Q2 The Quest Challenge adventure race in the South Downs this coming weekend.

Do read the following information carefully and in particular the Event Timings and Race Format sections which you may wish to print out and bring with you. This will help you to prepare for the weekend.



 

Event Timings

PLEASE NOTE: In order to avoid disturbing those living nearby, vehicular access to the campsite is not permitted after 2230 and before 0700. Please don't attempt to drive to the campsite after 2230 as the gate will be locked at 2230 and opened again at 0700. We're sorry about this, but this is the campsites' rule and the owner quite rightly doesn't want to risk upsetting his neighbours. Please aim to arrive before 2230 if you wish to camp. If for any reason you don't, you will need to park in Alfriston village overnight and make your way on foot to the campsite. Apologies for any inconvenience.

Friday 5 October

1800 Event Base and campsite opens. Please give us the time we need to set up by not arriving earlier than this.

2000 - 2130 Registration open. Come to the Front Desk in marquee to register and collect your team pack.

If travelling on Friday evening do aim to arrive before 2130 if at all possible. If you arrive after 2130 follow signage to the car park and to the camping area and register on Saturday morning.

There is plenty of time to arrive on Saturday morning before the Event Briefing and the first Stage starts.

Saturday 6 October

0800 – 0850 Registration re-opens. Come to the Front Desk in marquee to register and collect your team pack.

0900 – 0920 Event Briefing

1000 – 1630 Stage 1 (300 to 360 minutes) - mountain biking, trail running and kayaking

1915 – 2115 Stage 2 (60-120 minutes) - night orienteering

Sunday 7 October

0845 – 1345 Masters Stage 3 (240 minutes plus 60 minute break) - mountain biking & trail running

0930 – 1330 Novices Stage 3 (180 minutes plus 60 minute break) - mountain biking & trail running

1430 Prize Giving

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Directions & Event Base

This Q2 The Quest Challenge adventure race is based at Alfriston Camping Park, Pleasant Rise Farm, Alfriston, East Sussex, BN26 5TN. View on Google Maps

Once on site follow event signage and/or Quest marshals directions to the parking area.

There are two small toilet sheds that serve the event base field and there is also a drinking water tap in this field. The main toilet block is near the campsite entrance and contains 3 gents showers and 3 ladies showers. You are welcome to use this toilet block including the showers but please don't count on it as there aren't that many.

There will be a marquee for Registration, the Event Briefing and the Prize Giving.

Also throughout the weekend 'Seaholme Catering' will be on site next to the marquee providing hot meals and drinks and a variety of refreshments which you can purchase.

All Stages start and finish from the Event Base.

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Accommodation / Camping

Those wishing to camp can do so at the event base on both Friday and Saturday night. You will need to bring your own camping equipment i.e. tent, sleeping bag, sleeping mat etc. There will be onsite catering facilities provided by 'Seaholme Catering' throughout the weekend so you don’t need to bring cooking equipment unless you want to.

For your safety the field will be split into two seperate areas one for parking and the other for camping, so please come expecting to walk a short distance from your vehicle to the camping area with all your camping stuff. Again, for safety, please remember to pitch tents at least 3 metres apart.

If you are accompanied by supporters / spectators they are welcome to camp at the event base too. We have negotiated a special discounted rate of £5 per non participant per night which is payable at Registration.

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Event Catering

'Seaholme Catering' will be on site throughout the weekend to provide a range of hot and cold food and drinks from 1800 on Friday evening onwards. Some of the sorts of things that we have been told they might do at certain times are:

  • Chilli (e.g. Friday evening)
  • Chicken Korma / Burgers & Chips (e.g. Saturday evening)
  • Cooked Breakfast / Bacon rolls / Sausage baps (e.g. Saturday & Sunday mornings)
  • And possible even a roast to finish off with at lunchtime on Sunday

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Race Format

Do read this section carefully so that you come to the event fully prepared.

Download a copy to print here

 

Multi Stage Format

  • Q2 is divided into a number of Stages. These are summarised in a table here.
  • Each Stage of Q2 will be slightly different. Stage Notes briefly describe the format of each Stage. Stage Notes for Stage 1 are collected when you start that Stage on Saturday morning. Stage Notes for subsequent stages are issued at the end of the previous Stage. This gives you time between Stages to review how the next Stage works and to plan accordingly.
  • An Event Briefing for all team members precedes Stage 1 at 0900 hours. Advice and assistance can be obtained from the Race Director before Stages 2 & 3. Please do ask if you have any queries.
  • Stage Notes include a list of Checkpoint Descriptions for that Stage and their value. These are printed on A5 waterproof paper.

Stage Maps, rights of way and out of bounds

  • Maps for stage 1 are issued in advance at Registration. Stage Maps for all subsequent Stages are issued at the Start of each Stage.
  • Waterproof Stage Maps are pre-printed with Checkpoints for that Stage. All Stages use digital extracts of 1:25,000 Ordnance Survey maps. Familiarise yourselves with how public rights of way are shown on these maps and ensure you know which public rights of way you may and may not cycle on. It's highly recommended that you review the Navigation section of the Questars Race Preparation page here.
  • Each team has one Stage Map for each Stage. If you have pre purchased an extra set of maps: extra maps for Stage 1 will be in your team pack; extra maps for subsequent stages will be handed out to you at the Start providing you are in the correct start lane. If you require an extra set of maps and have not pre purchased them ask at Registration whether any are available.
  • You must remain on public rights of way at all times except in Seven Sisters Country Park.
  • Out of bounds are marked by red hatched areas on Stage Maps. Areas not shown on the Stage Map are also out of bounds.
  • Only the Stage Maps provided may be used during Stages.

Checkpoints and Activity Points

  • Stages comprise optional Checkpoints (CPs) and sometimes an optional Activity Point (AP). CPs are unmanned and designated with EMIT control boxes. APs are manned by Quest.
  • Both CPs and APs can be visited in any order.
  • You must visit at least one CP for each discipline (i.e. run, bike or kayak) in each Stage to avoid a 100 point penalty
  • At each AP is an optional activity. You can earn points by completing the activity correctly.
  • If you do complete the activity correctly, record this with the Quest marshal on their EMIT control to earn the points detailed in the Stage Notes.
  • There are ‘dummy’ Checkpoints. These CPs don't exist and have no value. See Stage Notes to discover which CPs are dummies.
  • Some other EMIT control boxes may be found whilst on a Stage. If it doesn’t feature in your Stage Notes it is not part of that Stage so just ignore it.
  • Water will be available at the Finish after each stage and at the Transition Point(s) during each stage.

Kayaking

  • Each team has been allocated a kayak time slot for Saturday. Look at the team list to find out which kayak time slot you are in and make a note of it.
  • You may only kayak during your allocated kayak time slot.
  • You do not have to start kayaking at the start of your allocated time slot but you must be off the water before the end of your allocated time slot to avoid a 50 point penalty.
  • If you wish to use all your time on the water it’s a good idea to get to the kayak transition point in good time so that you can get yourself ready to go onto the water before your allocated time slot begins.
  • When you arrive at the kayak transition point put on a buoyancy aid that fits you and do it up before picking up a paddle and a kayak.
  • Record your time onto the water with your EMIT card and again when you come off the water.

Scoring

  • At Registration you will be given your Team Pack for the whole event. Your Team Pack contains one team number and a one EMIT scoring card. One member from each team should clearly display their team number on their front during each stage.
  • Retain your EMIT card throughout the event downloading its data at the end of each Stage and returning it to Quest at the end of the final Stage. Do ensure you keep it secure. String will be provided to attach it to one team member.
  • The exact nature of the Start procedure and how to use the EMIT electronic scoring card will be explained fully at the Event Briefing. Below is a summary:
  • Just ahead of the start of each stage: the team member clearly displaying their team number joins the start lanes ahead of the Stage Start together with their teams EMIT card; other team members wait in the Start Enclosure / Bike Depot.
  • At the Start the one team member with the EMIT card uses it to start their race time, then collects either a Stage Map or Stage Notes (see Stage Summary) and then joins the rest of their team members in the Start Enclosure / Bike Depot.
  • There are penalties for starting a Stage late. If a team is not ready in position at the Stage Start a penalty of 10 points is incurred or 25 points if beyond 5 minutes of the Start.
  • Teams must stay together throughout each Stage - i.e. team members should not be more than 20 metres apart.
  • Teams must record their time at the Finish with their EMIT card once all team members have crossed the Finish line. Proceed directly to the Download station to download the information from your EMIT card and receive a print out of your split times.
  • Stage Scores will be published after each Stage.
  • Overall Scores will be published after the Event Prize Giving.
  • The Stage winner is the team with the highest number of points accumulated. Teams with the same number of points are ranked by their elapsed time.
  • Overall results are the accumulation of Stage scores and times.
  • The Race Director’s decision is final.
  • There are two categories of teams – Masters for more experienced adventure racers and Novices. There are three classes of teams (Ladies, Mens and Mixed) within each category.
  • Penalties are incurred if teams take longer than the Stage Time. Masters lose 5 points and Novices 2 points for each minute (or part thereof) over Stage Time.

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Kit & Race Preparation

You’ll need all your usual adventure racing kit including various changes of competition clothing plus a fully serviced mountain bike. Do bring a security device for your bike to secure it.

All participants will cycle to a remote transition point from where you will visit other checkpoints on foot. You may therefore wish to carry different footwear with you for this, so do bring a back pack big enough to fit a pair of running shoes in.

The chalk hills of the South Downs are fairly well drained so you shouldn't encounter much boggy ground but do still expect some surface mud in places. Off road / trail shoes with a decent tread are therefore recommended. Some of tracks which you will be running and cycling on are bare chalk in places. These become very greasy and slippery when wet (equivilent to walking or cycling on ice) so if this is the case it's best to stay on the grass by the side of the tracks if possible.

A map pen (one that will write on waterpoof paper) is useful to have and may be required by each team for some of the activities. These will be available for sale at registration if you need to purchase one.

The kayaking will be on an enclosed body of water. It is fairly exposed to the wind so do make sure you carry a warm top and windproofs with you. Paddles, bouyancy aids and kayaks are provided.

A useful checklist of things to bring can be found midway down this page here. As there is a night stage in Q2 you’ll also need a good head torch and some spare batteries.

It’s a good idea to get all your racing clothing and kit sorted out well in advance of the weekend so that you know you have everything you’ll need. Many teams find it useful to have their kit in a large plastic kit box with lid that can be placed in transition areas to aid quick transitions between different disciplines.

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Hints & Tips

  • Do ensure all your team mates have read and acted upon this information
  • It's recommended that you print out and bring with you the Race Format and Stage Summary to refer to at the event
  • Give yourself enough time to get everything together that you’ll need well ahead of the weekend
  • Brush up on your navigation skills and know how public rights of way are depicted on OS maps
  • A compass with a base plate may be useful to complete some Challenges.
  • A map pen will also be useful. These can be purchased at Registration.
  • Stage Maps are pre-printed with the location of Checkpoints but familiarising yourself with 1:25,000 ordnance survey maps would be beneficial.
  • Do get to the Start in good time before each Stage as there are penalties for late starters
  • Don’t forget to pick up the next Stage Notes as you Finish each Stage. Do review these carefully
  • Do consult with the Quest team at the Front Desk if you need any advice or have any questions prior to the Start of each Stage

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Team List

Teams are grouped into three classes within each of the two categories of Masters and Novices.

Do make a note of your team number and kayak slot group from the team list attached to the top of this page.

If you have any team changes just let Quest know on the day at Registration.

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