The Rivette QUESTars Adventure Race Series

 

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FINAL DETAILS for Q2 The Quest Challenge 1-2 October 2011

The Quest Team are looking forward to welcoming all participants in Q2 The Quest Challenge event to Thetford Forest this coming weekend.

Here is some important information about Q2 The Quest Challenge to enable you to prepare yourselves for the weekend.

Do take time to read each section and in particular the Event Timings and Race Format sections which you may wish to print out and bring with you to the event. If you have any further questions after reading this information do ask Quest as you register at the event and also listen carefully to the Event Briefing. If you have some amendments to your team membership just advise Quest at Registration on Friday evening or Saturday morning.



 

Event Timings

Friday 30 September

1800 Event Base and campsite opens. Do not make your way to the event field before 1800 as the gate will be locked and you won't be able to get in. This is to give us sufficient time to be able to set up before teams arrive. Please respect the fact that we need this time to do this by not turning up early - it will make the event better for everyone. If you do arrive early in the Thetford area, please park in one of the many public car parks in the forest and wait there until the event field opens at 1800 - you could even explore part of the forest which might benefit you during the race!  

2000 - 2130 Team Registration opens. Come to the Enquiries Desk in marquee to register and collect your team pack.

If travelling on Friday evening do aim to arrive well before 2130. If you arrive after 2130 follow signage to the car park and to the camping area and register on Saturday morning.

Alternatively there is plenty of time to arrive on Saturday morning before the Event Briefing and the first Stage starts.

Saturday 1 October

0800 – 0900 Team Registration at Enquiries Desk open for those arriving on Saturday morning

0915 – 0935 Event Briefing

1010 – 1330 Stage 1 - trail running and kayaking and a challenge

1445 – 1515 Enquiries Desk open for any questions you may have about Stage 2

1530 – 1800 Stage 2 - mountain biking and a challenge

1945 – 2015 Enquiries Desk open for any questions you may have about Stage 3

2030 – 2145 Stage 3 - night running

Sunday 2 October

0800 – 0820 Enquiries Desk open for any questions you may have about Stage 4

0840 – 1340 (Masters) / 0945 – 1340 (Novices) Stage 4 - mountain biking, kayaking, trail running & a challenge

1430 Prize Giving

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Directions & Event Base

Q2 The Quest Challenge is based at Little Lodge Farm Event Field, Santon Downham, Brandon, Suffolk, IP27 0TX. View on Google Maps

Quest signage and Quest marshals will direct you where to park. Do look out for and follow the Quest signs.

The Camping facilities are basic. There is no mains water in the event field. The nearest tap is a 500 metre plus walk / ride away so you are advised to bring with you as much of the water you’ll need throughout the weekend as possible. There will be serviced portaloos but there are no showers on site.

The Event Base has a marquee in which is situated the Enquiries Desk where you register upon arrival and where advice and help can be obtained before each Stage. Also throughout the weekend 'Hog God's Catering' will be providing hot meals and drinks and a variety of refreshments which you can purchase. The Event Briefing and post event Prize Giving will take place in the marquee.

Have a look at this map which shows the location of the car parking and camping areas and the layout of the event base including where the Start is, bike depot / transition point (where you place your bike prior to Stages involving mountain biking) water point etc. Do familiarise yourselves with this layout so that you know where things are.

All Stages start and finish from the Event Base.

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Accommodation / Camping

You don't have to camp if you don't wish to. There's lots of time for rest and recovery and to return to alternative accommodation between Stages if you wish. Information about local accommodation can be found towards the foot of the Q2 event webpage here.

Those wishing to camp can do so at the event base on both Friday and Saturday night. You will need to bring your own camping equipment i.e. tent, sleeping bag, sleeping mat etc. There will be onsite catering facilities provided by 'Hog God's Catering' throughout the weekend so you don’t need to bring cooking equipment unless you want to.

If you are accompanied by supporters and spectators they are welcome to stay in the event campsite. A payment of £3 per non participant per night is payable at Registration.

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Event Catering

'Hog God's Catering' will be attending the event and providing a range of hot and cold food and drinks throughout the weekend from 1800 on Friday evening onwards. An example of the sorts of dishes that will be available is provided below:

  • Porridge (e.g. Saturday & Sunday mornings)
  • Hot Beef Chilli (e.g. Friday night)
  • Jacket Potatoes & Pasta Option (e.g. Saturday & Sunday lunch)
  • BBQ & Roast New Potatoes (e.g. Saturday evening)
  • Hot & cold drinks available throughout

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Race Format

Q2 The Quest Challenge is based upon the successful format of Quest’s one day adventure race series – Questars. A few variations to this standard Questars format follow. Do read this section carefully so that you come to the event fully prepared. You can download a copy of the Q2 Race Format to print here.

 

Multi Stage Format 

  • Q2 is divided into a number of Stages. These are summarised in a table here.
  • Each Stage of Q2 will be slightly different. Stage Notes briefly describe the format of each Stage. Stage Notes for Stage 1 are collected when you start that Stage at 1010 hours on Saturday morning. Stage Notes for subsequent stages are issued at the end of the previous Stage. This gives you time between Stages to review how the next Stage works and to plan accordingly.
  • An Event Briefing for all team members precedes Stage 1 at 0915 hours. Advice and assistance can be obtained from the Enquiries Desk for half an hour preceding subsequent Stages.
  • Stage Notes include a list of Checkpoint Descriptions for that Stage and their value. These are printed on A5 waterproof paper and easy to keep to hand during each Stage.

Stage Maps, rights of way and out of bounds

  • Stage 1 maps are issued in advance of Stage 1 in your Team Pack that can be collected at Registration. Stage Maps for all subsequent Stages are issued at the Start of each Stage.
  • Waterproof Stage Maps are pre-printed with Checkpoints for that Stage. All Stages use digital extracts of 1:25,000 Ordnance Survey maps. Familiarise yourselves with how public rights of way are designated and ensure you know on which you may and may not cycle. It's highly recommended that you review the Navigation section of the Questars Race Preparation page here.
  • Each team has one Stage Map for each Stage. For those that have pre purchased extra maps: extra maps for Stage 1 will be in your team pack; extra maps for subsequent stages will be handed out to you at the Start providing you are in the appropriate start lane. If you require extra maps and have not pre purchased them ask at Registration whether any are still available.
  • Throughout the event you must remain on formed tracks to avoid disturbing ground nesting birds. Consult your Stage Maps carefully as in the forest it is possible to go off designated public rights of way. You must remain on public rights of way everywhere else. 
  • Out of bounds are highlighted in pink on Stage Maps.
  • Only the Stage Maps provided may be used during Stages.

Checkpoints and Activity Points

  • Stages comprise optional Checkpoints (CPs) and sometimes compulsory Activity Points (APs). CPs are unmanned and designated with EMIT control boxes. APs are manned by Quest.
  • Both CPs and APs can be visited in any order. 
  • You must visit at least one CP for each discipline (i.e. run, bike or kayak) in each Stage to avoid a 100 point penalty
  • Missing an AP will incur penalty points, as detailed in the Stage Notes. 
  • At each AP is an optional Challenge. You can earn points by completing the Challenge correctly. 
  • When you visit an AP you need to record your visit on one EMIT control to avoid the penalty but may choose not to complete the Challenge. If you do complete the Challenge record this with the Quest marshal on a different EMIT control at the end of the Challenge to earn the points detailed in the Stage Notes.
  • There are no ‘dummy’ Checkpoints in Q2 The Quest Challenge. All CPs and APs detailed on Stage Notes exist.
  • Some other EMIT control boxes may be found whilst on a Stage. If it doesn’t feature in your Stage Notes it is not part of that Stage so just ignore it.
  • Water will be available at the Finish after each stage, at the Transition Point(s) during each stage and at the AP's only when they are open.

Kayaking

  • Each team has been allocated a kayak slot group for this event. Look at the team list to find out which kayak slot group you are in. Make a note of the name of the group so you don't forget it.
  • If a Stage includes kayaking the Stage Notes will advise you of the times for each kayak slot group. You may only kayak during the times given for your kayak slot group.
  • You do not have to start kayaking at the start of your allocated time slot but you must be off the water before the end of your allocated time slot to avoid a 50 point penalty.
  • If you wish to use all your time on the water it’s a good idea to get to the kayak transition point in good time so that you get yourself ready to go onto the water before your allocated time slot.
  • When you arrive at the kayak transition point put on a buoyancy aid that fits you and do it up before picking up a paddle and a kayak. 
  • Record your time onto the water with your EMIT card and again when you come off the water.

Scoring

  • Your Team Event Pack contains one team number and a one EMIT scoring card. One member from each team should clearly display their team number on their front during each stage. 
  • Retain your EMIT card throughout the event downloading its data at the end of each Stage and returning it to Quest at the end of the last Stage. Do ensure you keep it secure. String will be provided to attach it to one team member.
  • The exact nature of the Start procedure and how to use the EMIT electronic scoring card will be explained fully at the Event Briefing. Below is a summary:
  • Just ahead of the start of each stage: the team member clearly displaying their team number joins the start lanes ahead of the Stage Start together with their teams EMIT card; other team members wait in the Start Enclosure. 
  • At the Start the one team member with the EMIT card uses it to start their race time, then collects either a Stage Map or Stage Notes (see Stage Summary) and then joins the rest of their team members who have previously collected in a Start Enclosure.
  • There are penalties for starting a Stage late. If a team is not ready in position at the Stage Start a penalty of 10 points is incurred or 25 points if beyond 5 minutes of the Start. 
  • Teams must stay together throughout each Stage - which means within a maximum distance of 10 metres of each other.
  • Teams must record their time at the Finish with their EMIT card once all team members have crossed the Finish line. Proceed directly to the Download station to download the information from your EMIT card and receive a print out of your split times.
  • Stage Scores will be published after each Stage.
  • Overall Scores will be published after the Event Prize Giving.
  • The Stage winner is the team with the highest number of points accumulated. Teams with the same number of points are ranked by their elapsed time.
  • Overall results are the accumulation of Stage scores and times.
  • The Event Director’s decision is final.
  • There are two categories of teams – Masters for more experienced adventure racers and Novices. There are three classes of teams (Ladies, Mens and Mixed) within each category.
  • Penalties are incurred if teams take longer than the Stage Time. Masters lose 5 points and Novices 2 points for each minute (or part thereof) over Stage Time.

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Kit & Race Preparation

You’ll need all your usual adventure racing kit including various changes of competition clothing plus a fully serviced mountain bike. Do bring a security device for your bike to secure it.

A pen which will write on waterpoof paper is required by each team for some of the challenges. These can be purchased from the Enquiries Desk.

All the equipment for kayaking (ie. a paddle, bouyancy aid and kayak) is provided for you.

During Stage 2 you will cycle to an activity point where you have the option of visiting other points on foot. You may therefore wish to carry different footwear with you for this. No personal kit will be transported to the activity point for you.

A useful checklist of things to bring can be found midway down this page here. As there is a night stage in Q2 you’ll also need a good head torch and some spare batteries.

It’s a good idea to get all your racing clothing and kit sorted out well in advance of the weekend so that you know you have everything you’ll need. Many teams find it useful to have their kit in a large plastic kit box with lid that can be placed in transition areas to aid quick transitions between phases of Stages.

Reviewing the useful advice on the Questars Race Preparation page ahead of the weekend will assist.

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Bike Hire

Information about local bike hire can be found towards the foot of the Thetford 2011 Q2 event page here.

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Hints & Tips

  • Do ensure all your team mates have read and acted upon this pre event information
  • It's recommended that you print out and bring with you the Race Format and Stage Summary to refer to at the event
  • Give yourself enough time to get everything together that you’ll need well ahead of the weekend
  • Brush up on your navigation skills and know how public rights of way are depicted on OS maps
  • A compass with a base plate may be useful to complete some Challenges.
  • A map pen will also be useful. These can be purchased from the Enquiries Desk.
  • Stage Maps are pre-printed with the location of Checkpoints but familiarising yourself with 1:25,000 ordnance survey maps would be beneficial.
  • Do get to the Start in good time before each Stage as there are penalties for late starters
  • Don’t forget to pick up the next Stage Notes as you Finish each Stage. Do review these carefully
  • Do consult with the Quest team at the Enquiries Desk if you need any advice or have any questions prior to the Start of each Stage

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Team List

Teams are grouped into three classes within each of the two categories of Masters and Novices. Do make a note of your team number and kayak slot group from the team list. If you have any team changes just let Quest know when you register at the Enquiries Desk at the event.

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